Privacy Policy

Effective Date: June 13, 2024    Last Updated: June 12, 2025

1. Introduction

The Diamond Classic, LLC ("we," "our," or "us") is committed to protecting the privacy and personal information of our users, participants, and customers. This Privacy Policy outlines our practices regarding the collection, use, disclosure, and protection of personal data. By engaging with our services, attending events, submitting horse nominations, or visiting our platforms, you acknowledge and accept the terms described herein. Our priority is transparency and trust, and we strive to ensure your data is treated with the highest level of care and responsibility.

2. Information Collection

We collect a variety of personal and transactional information that is necessary for the efficient operation of our services and the execution of our equine events. This includes, but is not limited to, your name, address, email, phone number, payment details, and information related to horse ownership and competition. We may also collect information automatically through browser cookies and device metadata when you access our website or engage with our digital tools. All data collected is done so with your explicit or implied consent and is relevant only to our operations and the services you request or engage in.

3. Use of Personal Data

We utilize the information we collect for several core purposes: processing event registrations, managing horse nominations, issuing prize payouts, customer support, and maintaining account information. In addition, your information may be used to communicate important event updates, policy changes, and promotional opportunities related to our organization. We also use data internally for analytics, fraud prevention, and improving the quality of our services. Under no circumstance do we sell your personal data to third parties. Any use of your information is directly aligned with the legitimate interests of our business or your explicit participation in our programs.

4. Data Sharing and Third Parties

We may share your information with a limited number of trusted service providers and partners, such as payment processors, event management platforms, mailing services, and regulatory bodies where legally required. These third parties are contractually obligated to maintain the confidentiality and security of your data and to use it solely for the purposes we outline. We do not permit these entities to use your information for their own marketing purposes. The sharing of data is performed strictly on a need-to-know basis to support business continuity and compliance.

5. Data Retention and Storage

We retain your personal data only for as long as it is necessary to fulfill the purposes for which it was collected, or as required to comply with legal, accounting, or regulatory requirements. This means we may keep records of your activity and transactions for extended periods where it is lawful and justifiable to do so. Once data is no longer needed, it is securely deleted or anonymized. You may contact us at any time to inquire about data retention specific to your records or to request removal, subject to any legal obligations we must observe.

6. Cookies and Web Tracking

To enhance user experience and site performance, we utilize browser cookies and similar technologies. These tools help us understand user behavior, track preferences, and analyze website traffic trends. While cookies are beneficial in optimizing your experience with us, you may opt to disable them through your browser settings. However, please note that doing so may impact the functionality of certain features and prevent a fully customized experience.

7. Data Security

We take data security seriously and employ a range of technical and organizational measures to protect your information from unauthorized access, alteration, or disclosure. These include encrypted communications, access controls, and regular audits of our systems and procedures. While we strive to maintain a secure environment, we acknowledge that no method of digital transmission or storage is infallible. Should a breach occur, we are committed to notifying affected individuals in a timely and transparent manner in accordance with applicable laws and best practices.

8. Your Rights and Choices

You have the right to access the personal information we hold about you, to request corrections, and to request deletion where appropriate. You may also withdraw consent to certain types of data use, such as promotional communication. To exercise any of these rights, please contact us using the details provided below. We reserve the right to verify your identity before fulfilling any such request, and we will respond in accordance with all applicable laws regarding response time and process integrity.

9. Changes to This Privacy Policy

We may revise this Privacy Policy periodically to reflect changes in our operations, applicable laws, or technological advancements. All updates will be posted on this page with the corresponding effective date. We encourage you to review this policy periodically to stay informed about how we are protecting your data. Continued use of our services following updates constitutes your acknowledgment and acceptance of the revised terms.

10. Contact Information

If you have questions, concerns, or requests related to this Privacy Policy or your personal data, you are encouraged to contact us at:
The Diamond Classic, LLC
5601 Bridge St Unit 354, Fort Worth, TX 76112, USA
info@thediamondclassic.com
+1 (682)332-7823